Waiting List Procedure
Waiting List Procedures
In January 2018, the Committee (Board of Directors) of the Port Kembla Ski Club made changes to the waitlist process. Specifically;
"…The Committee has been looking at Options to increase occupancy levels at the Lodge, in particular non-member occupancy which has been decreasing. It was felt that a contributor to the reduced occupancy is the lack of New Members from outside the Illabunda family.
The Committee want to strike a balance between maintaining Illabunda's family culture while encouraging new members and after much discussion with Members and careful consideration by the Committee, the Committee has decided to revise the waiting list applicant process.
Firstly, we believe this can be achieved through acceleration of offers to the non-family waiting list applicants, particularly those that utilise and contribute to the club.
Consequently, the Committee has decided that effective immediately; offers of full membership will alternate between the family waiting list applicants (spouses, adult children) and the non-family waiting list applicants.
Secondly, to reinforce our desire for active members, applicants may be removed from the waitlist if they do not contribute to the Club. In January 2019 (and annually thereafter) the committee will review the waiting list. Those applicants that have not contributed to the club (lodge stay, working bee, raced/coached, etc.) over the last two years may be removed. The decision to remove applicants will be at the sole discretion of the committee.
We look forward to your help as we work towards building an even stronger Illabunda community…".
Club Members expect that persons on the waiting list will contribute to the Club. If you do not contribute to the Club (lodge stay, working bee, raced/coached, etc.) over two years you will be removed from the waiting list.
Image Credit: Ben SALON
Waiting List Applications
The Club is strictly limited to 100 Full Members. There is a waiting list for full membership.
- Any adult person interested in Full Membership completes a Waiting List Application Form which can be downloaded by clicking Waiting List Application Form (PDF). Note: There is a new version of this form (April 2021) - the Board will only accept applications on this new form. The form shows full information on the requirements for applicants, which include...
- The comprehensive support of two existing full members of at least five years tenure.
- The applicant must certify that he/she has stayed at Illabunda during Winter and/or has actively assisted the Club.
- Applicants must be at least 18 years of age.
- The completed form is sent to the Secretary, Port Kembla Ski Club Ltd, PO Box 1985, South Coast Mail Centre, NSW, 2521.
- The Club Committee considers the application, and decides to approve or reject it at a monthly meeting.
- Note: The Waiting List is normally open, although the Club retains the right to close it at any time. This can occur when the Waiting List is too long.
- When the application is approved by the Committee, the Debenture Registrar adds the applicant to the Full Membership Waiting List, in one of the following priority classifications:-
- Spouses or adult children of current full member, "family" applications.
- All other applications, referred to as "normal" applications.
- The Committee determines the priority rules for the Waiting List, and may vary these from time to time. By a decision in 2017, debentures for sale are offered to each classification alternately.
- Successful applicants will be advised of a Username and Password with which he/she can login to the Illabunda Members' Database. Once logged in, applicants can check and edit their contact details, make booking applications, and view their status on the Waiting List.
Important: Applicants must keep their contact details up to date, because all communications abour debenture transfers will be to those addresses. The Club will take no responsibility for missed communications due to out of date information.
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Membership Transfers
- Whenever a full member decides to relinquish membership and offers his/her debenture for sale, ALL persons on the waiting list will be sent an email at the address current on the Database. This communication will advise:-
- That a debenture is for sale
- Position on the waiting list
- What the Debenture Transfer Fee will be
- What the Joining Fee will be
- What the pro-rata amount of the Annual Fee will be
- Persons on the waiting list MUST respond to this email and agree to buy the debenture. Important: Anyone who does not respond within 21 days, or does not agree to buy the debenture, will be removed from the waiting list.
- The debenture will be allocated to the person highest on the waiting list who agrees to buy it in time.
NOTE: Persons on the Waiting List who do not reply in time, or who indicate that they do not wish to buy the Debenture are removed from the List. They are advised this by mail and email.
Image Credit: Ben SALON
Debenture Transfers
- The prospective new member will be advised by the Membership Registrar that they have
been allocated the debenture for sale. This advice will include a Full Membership Application
Form, and will request two cheques:-
- Payable to the Club, covering the Joining Fee and the pro-rata Annual Fee
- Payable to the member selling, covering the current Debenture Transfer Fee
- The prospective new member completes the Form and posts it to the Debenture Registrar together
with the necessary cheques.
- On receipt of the above, the Debenture Registrar effects the transfer
and prepares a new debenture document, which is then signed and sealed by the Committee
at a meeting.
- The new debenture document, together with other information, is sent to the new full member.
NOTE: After a transfer is completed, and any rejects or no replies
are removed from the Waiting List, those remaining on the List will be advised of their new
priority positions.
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Current Fees
At December 2023 for calendar year 2024, the relevant fees were:-
Debenture Price (paid to member) |
$ 14586.56 |
Joining Fee (paid to club) |
$ 310 |
Annual Fee (paid to club) |
$ 525 |
These fees are decided each calendar year by the Club Board. Members selling must have paid their Annual Fee for the current year, but will receive a pro-rata refund. Persons buying a membership from the Waiting List are required to pay the Joining Fee as well as the pro-rata Annual Fee. Persons acquiring a membership through Family Transfer pay the full Joining Fee, but the Annual Fee is usually rolled over. The Club does not require a Debenture Transfer Fee to be paid for Family Transfers.
Image Credit: Mike Salon
Membership Contacts
Send completed waiting list applications to the Secretary for Committee approval:-
PO Box 1985, South Coast Mail Centre, NSW, 2521
Please direct any enquiries about the Waiting List to:-
Mike SALON, Debenture Registrar,
Post: 3301/12 Neild Ave, Darlinghurst, NSW, 2010
Phone:0419-334 456
Email: membership@illabunda.com.au
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